FUEL CARD INTEGRATION
Gain complete visibility of fuel spend across your entire fleet - regardless of card provider, vehicle type or fuel type.
Prolius brings together all fuel transactions, from petrol and diesel to electric charging, into one intelligent platform. Seamlessly integrated with multiple card providers and telematics systems, it provides the clarity to monitor usage, track costs and optimise performance at scale.
Whether you're managing ICE, hybrid or electric vehicles, Prolius delivers the insights needed to reduce waste, support accurate reporting and make data-driven decisions with confidence.
Unify Fuel Data From All Card Issuers Through a Single, Integrated System
Prolius allows data from various fuel card providers to be imported and standardised to aid centralised reporting. This simplifies the process of tracking and analysing fuel transactions across different systems, card types and data formats.
Integration is supported via API or secure file upload, ensuring compatibility with a wide range of suppliers. Once connected, transactions are presented in a consistent format within the dashboard, enabling efficient reconciliation, oversight and auditing.
Intuitive, Real-Time Visibility Across Business Units, Vehicles and Drivers
Prolius provides a comprehensive dashboard where all fuel transactions - across providers, vehicle types and fuel formats - are brought together in a clear and structured format. Data is collated automatically from multiple sources and presented in a way that supports day-to-day operational management as well as longer-term analysis.
Built for practical oversight and control, users can filter by vehicle, driver, location or date range to review specific activity, compare patterns over time and identify irregularities with minimal effort. The system is designed to support detailed internal reporting, with export options available in standard formats for use by finance, compliance or operational teams.
Proactive Monitoring to Identify Anomalies and Minimise Misuse
Detecting fuel misuse can be challenging - especially when data is fragmented across systems or lacks validation. Prolius addresses this by cross-referencing fuel transactions with vehicle specifications and live telematics data, helping you maintain oversight and reduce the risk of fraudulent or inaccurate claims.
The system automatically flags transactions where the recorded fuel volume exceeds the vehicle’s tank capacity, where the fuel type does not match the vehicle’s specification, or where distance travelled does not align with the amount of fuel consumed. These checks are designed to support operational integrity, financial control and audit readiness.
Flagged items are surfaced directly within the dashboard, with clear indicators for further review. Exception reports can be generated to support internal investigations and compliance processes, while built-in visibility allows operational and finance teams to work from a single, verified source of truth.
Prolius turns raw transaction data into actionable insights - helping your organisation spot errors early, reduce unnecessary expenditure and ensure accountability across the fleet.
Fuel volumes that exceed a vehicle’s tank capacity
Incorrect or incompatible fuel types for specific vehicles
Discrepancies between mileage data and fuel volume consumed
Understand Fuel Spend in Context - Across Vehicles, Drivers and Depots
Fuel is a major cost centre for most fleets, but its impact can only be fully understood when assessed alongside wider operational expenses. The Prolius platform enables you to analyse fuel costs in relation to servicing, maintenance, leasing and insurance - giving you a more accurate and complete picture of total cost per vehicle and fleet operations.
By segmenting data by driver, route, location or business unit, the platform highlights where resources are being used efficiently - and where avoidable costs may be creeping in. This detailed view supports more accurate budgeting, forecasting and long-term planning, helping organisations stay ahead of rising costs and changing operational demands.
By monitoring fuel consumption habits at the individual level, you can compare vehicle performance within the same class and benchmark teams or regions across the fleet. These insights promote accountability while empowering operational leads to act on reliable, data-backed findings.
With integrated cost analytics and export-ready reporting, Prolius provides not just visibility, but the clarity needed to drive meaningful improvements across your fleet.
As electric and hybrid vehicles become an increasingly central part of fleet operations, understanding how they consume and store energy is key to ensuring long-term performance and cost efficiency. Prolius provides detailed monitoring of electric vehicle energy usage, alongside traditional fuel data, to support the effective management of mixed-energy fleets.
The system captures real-time kWh consumption and Wh-per-mile efficiency, helping you understand how electric vehicles are performing across different routes and conditions. These insights make it easier to compare energy usage and operating costs between electric and ICE vehicles - providing a clearer basis for evaluating long-term value and planning future investments.
Battery performance is also closely monitored. State of charge (SoC) and state of health (SoH) data are available within the dashboard (and automated reports), allowing fleet managers to track charging behaviour, monitor battery degradation and avoid unplanned downtime. This level of visibility supports smarter charging strategies, longer battery life and more predictable performance from electric assets.
With all electric and fuel data centralised within one system, Prolius enables clear, consistent reporting - allowing you to manage a hybrid or fully electric fleet with the same operational control and oversight as a conventional one.
Granular Performance Data to Support Smarter Fleet Decisions
Detailed fuel usage insights are essential for effective fleet management - both in daily operations and long-term cost control. Prolius provides structured, granular reporting at every level, enabling fuel and energy data to be segmented by business unit, depot, location, vehicle or by the individual driver.
Consumption figures, efficiency metrics (such as MPG or Wh/mi) and cost data are automatically linked to the relevant asset or driver. This supports performance benchmarking, highlights anomalies and assists in identifying operational inefficiencies.
Per-driver fuel usage and efficiency
Track individual driver fuel consumption and MPG to support targeted feedback and performance improvement.
Vehicle performance comparison
Analyse fuel efficiency and usage across similar vehicle types or classes to assess operational effectiveness.
Team and regional benchmarking
Set and compare performance benchmarks across different teams, depots or regions to identify trends and outliers.
Business unit and depot-level breakdowns
Segment fuel and energy data by organisational structure or location for more relevant, actionable insights.
Per-vehicle reporting
View detailed fuel performance data at the individual vehicle level, including consumption patterns and cost metrics.
Customisable reporting views
Filter and format reports to suit internal needs - by timeframe, driver, vehicle, location or operational unit.