Digitising your fleet management process

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Many fleets are still using paper as a core part of their daily workflows and processes, despite ongoing issues with efficiency. However, within the world of fleet management, there is an increasing adoption of digital solutions replacing paper-based reliance.

Whatever the size of your fleet, there’s no denying that technology is now creating an ever-widening gap between fleets that have transitioned to digital platforms and those that haven’t.

Digitising fleet management provides several benefits that can help businesses save both time and money while ensuring the safety of their vehicles and drivers.

Here are just some of the benefits for fleets when they choose to remove paper and digitise their processes:

1. Real-time data

Data is key for modern business efficiency, and the ability to effectively interpret your data insights is extremely useful. 

This data-driven technology enables fleets to digitally gather and store accurate actionable information around a range of activities, allowing the fleet team to react in real-time and address any action that needs to be taken and respond to these quickly and efficiently.

Having quick and easy access to this vital information is crucial to helping you improve your fleet operations and gain that all-important competitive edge.

2. Improved driver efficiency

Many fleet management software features can identify poor driving habits such as harsh braking, idling and speeding. 

Armed with this information, managers can address these habits and use them to positively influence driver behaviour and foster a positive culture of continuous driver improvement, reducing accident rates and unnecessary fuel consumption. 

Additionally, the wear and tear caused by poor driving behaviour can also contribute to vehicle defects which can put both drivers and road users in danger.

Together with improved driving standards, by optimising fuel economy and reducing time spent idling, a business can significantly reduce its emissions and costs.

3. Reduced costs 

Within every organisation, reducing overall operational costs is a key priority. Digitisation can positively impact some of a fleet's biggest expenses.

Fuel remains the single most significant cost across your fleet operations. Making the transition to a digital solution for your fleet can reduce fuel costs by up to 30% - data insights can provide a complete overview of a vehicle’s performance and driving behaviour which are all factors affecting fuel consumption. 

In addition to lowering fuel costs, going paperless reduces labour costs which in turn, increases productivity. The costs associated with paper admin can significantly add up; from labour to the cost of supplies such as the paper itself (across several printed forms - inspections, service records, compliance), ink, printers, and copiers all of which contribute to negatively impacting on a business's bottom line.

Ultimately, eliminating a paper-based system enables you to make substantial cost savings over time.

4. Simplified workflows

One of the most significant benefits of transitioning from paper to fleet management technology is the ability to streamline workflows and connect every stage of the fleet lifecycle from a central system.

From daily vehicle checks and reporting to optimising routes, scheduling inspections and vehicle maintenance repairs, you can easily communicate with drivers and technicians in real-time to offer complete visibility of fleet operations and reduce the risk of human error. 

5. Enhanced communication 

Effective fleet management is dependent on clear communication and seamless collaboration between various teams, and functions. The ability to easily communicate with drivers out in the field and locate vehicles at any time is crucial. 

Digital technology enables remote access to vehicle locations, accurate traffic updates, optimised route options and driver monitoring.

By transitioning to a digital fleet management system, the sharing of information through integrated email and app notifications can be made easier, allowing fleet managers to stay up-to-date on important matters such as maintenance schedules, vehicle performance, driver training and much more.

Taking your fleet management to the next level with Prolius 

More and more fleets are making the shift to digitisation in a bid to stay relevant, future-proof their business and maximise revenue. 

The Prolius fleet management system offers a fully integrated suite of modules for fleets of all sizes to help improve vehicle compliance, increase efficiency and maximise fleet performance - providing a greater understanding of your fleet operations using real-time data. So when it comes to digital fleet management, cutting down on paperwork is just the beginning! 

Book a demo or get in touch to find out how you can increase your productivity and efficiency by going paperless.

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