The benefits of mobile apps in fleet management

Published by
  • Share

As a fleet manager, it's your responsibility to monitor every area of your fleet's operations.

In order to keep everything running smoothly, you need the ability to multi-task and be able to juggle the various demands from drivers, customers and suppliers.

As the world of Fleet is constantly developing with new technology and legislation, you also need to be adaptable to change and new ways of working.

While a fleet management software system helps to automate processes and reduce paperwork, introducing the latest technology in the form of a mobile app will provide you with real-time updates on your fleet from any location. 

Here, we explore some of the benefits of a mobile app in fleet management.

1. Real-time data availability

Using a manual paper-based system can be time-consuming and challenging to keep on top of, not to mention data accuracy and accessibility issues. 

Feeding directly into your fleet management system, a dedicated mobile app provides a centralised digital data trail offering complete visibility and proven documentation allowing you to gather driver, vehicle and asset data in real-time, so you can make quicker decisions to help reduce vehicle downtime and improve operational efficiency.

2. Time efficient

Time is critical to running an efficient fleet operation. Paper-based tasks can now be carried out via the mobile app by linking them to the central fleet management software system, saving valuable time by storing everything in one place -  making information easily accessible at any time. From checking vehicles’ status to scheduling maintenance needs, fleet mobile apps offer several features that can save time and improve overall efficiency.

3. Simplified maintenance procedures

Maintenance and keeping vehicles safely on the road is one of the most important aspects of fleet management.  If a vehicle breaks down or has an accident while on the road, it can negatively impact many aspects of your fleet. A mobile app allows you to keep track of the condition of each vehicle or asset as well as identify usage and view its status and defect history.

4. Keeping compliant 

Any business that operates a fleet of vehicles is subject to strict regulations and compliance to ensure complete safety for all road users. Your drivers are responsible for conducting a range of daily tasks which your business relies on to stay legally on the road. If a driver fails to report a vehicle defect, it could lead to a serious accident and result in fine severe fines or even prison, depending on the situation. Using an app enables you to easily record and monitor the appropriate checks and confirm that due diligence and compliance have been performed.

5. Enhanced accuracy 

As part of running an efficient fleet operation, data will always need to be collected - whether that be manually or electronically. However, when employing a manual system, you are reliant on paper documentation which can often get mislaid, filed incorrectly or prone to input errors with limited sharing capabilities. Using a mobile app can improve management and data accuracy as well as provide a single space in which all data can be stored, shared and accessed at any given time, providing a constant connection between field-based and office staff.

Optimising fleet management with mobile apps

There’s no doubt that mobile apps provide a practical method for continuously monitoring fleet operations at any time. They help to maximise productivity by streamlining time-consuming, daily tasks and providing easy access to valuable fleet data from a single place.

Get in touch or schedule a demo to find out more about how Prolius Fleet can help transform how you manage your fleet operations.

Also tagged with

Any questions?
Get in touch to find out more about how Prolius can help your business